Notification of illness to the employer – What you should pay attention to?A cold, a persistent cough, a pounding head, a plastered arm or even a hospital stay can be reasons for a sick leave Sick note its. However, in such a situation, many employees wonder what there is to consider regarding the job. It is not uncommon for them to be unsettled.
Notification of illness to the employer should always be made immediately.
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When must the sick report be with the employer? There is legal regulations, which should be considered? In addition, employees often ask themselves How do I actually report sick with the employer?
Briefly& scarce: notification of sickness to the employer
The notification of illness to the employer must be made immediately. In doing so, you must inform him of both the inability to work and its expected duration.
If the illness lasts longer than three days, the certificate of incapacity for work must be submitted to the employer on the fourth day at the latest. However, the employer may also request the AU at an earlier point in time.
Here you can find a free sample of a sick note to the employer.
In the following guide you will get an overview, which deadlines apply with regard to notifying your employer of sickness and how this should be done. In addition, we show you what it might look like if you call in sick. For this we have Example which you can use as a guideline for your next sickness notification.
In which case a sick note must be submitted to the employer?
Notification of sick leave to the employer should fulfill both notification and verification requirements.
There is often a certain amount of uncertainty when it comes to sending a sick note to the employer. Many are afraid of doing something wrong and of a warning or even dismissal to have to face. However, there is no need for such consequences in terms of labor law if you observe a few things in advance.
In principle, you must comply with two obligations with a notice of sickness. These are the
According to these duties sickness notification as well as the so-called Certificate of incapacity for work or the "yellow slips of paper to be distinguished from each other.
At the same time, the notification of sickness to the employer is also stipulated in the law and by the § 5 Continuation of Remuneration Act (EntgFG) regulated. Following this legal basis, the notification of sickness to your employer should be take place immediately. This means that the notification without culpable hesitation respectively delay on your part must be made.
As soon as you notice that you are unable to work, you should report sick to your employer. That means concretely, before starting work the employer must be informed, so that he can react to the absence accordingly. Many make the Error, that they wait with the sick report to the employer until it Coming back from the doctor. However, this can be devastating. Because not seldom you must wait straight after a weekend for a long time, until you get a diagnosis at all.
Do not report at all, the employer ames that you be absent without excuse. This in turn can A warning justify. It is advisable to let it be known that you are on your way to the doctor's office.
Sick leave: When this must have taken place concretely with the employer, is frequent Anchored in the employment contract or company agreements.
Notification of sick leave: Employer and health insurance company should be informed about your inability to work.
In addition to the immediacy of the notification, the law stipulates that you must tell the employer or a superior about your inability to work. A short message to colleagues is usually not enough. However internal guidelines as well as regulations in the work contract are crucial here.
In addition, when notifying the employer of sickness, it is essential to expected duration specify.
regulations about it, How to present a sick note to the employer not exist. You can do this free of form settle. Most probably move in telephone call before. A witness can be just as helpful as a brief note of who you spoke to. This is especially recommended for larger companies. A sick note to the employer by e-mail is also permissible. Make a note of the date and time, and take a screenshot if necessary.
The employer doubts the sick leave
If you go to the employer with a sick note, it may happen that your Inability to work questioned is. Should this be the case, the employer must present facts, which justify these serious doubts. Accordingly Counterevidence be provided. However, such inquiries may not interfere with the private rights of the employee.
doubts can arise from the certificate itself result or on the circumstances of the occurrence of the sick leave as well as Attribute the behavior of the employee its.
Is the inability to work actually feigned, the employer can extraordinary notice and even Reclaim continued remuneration for the relevant period.
When must the sick note to the employer?
A deadline must be observed for notifying the employer of sickness.
Especially regarding the Deadlines there is always uncertainty on the part of employees. When is the presentation of the sick note too late to the employer? What deadlines must be met?
In principle, according to the law, when a Illness expected to last longer than three days takes a a medical certificate must be presented, to the Duty to provide evidence to be complied with accordingly. This should at the latest on the fourth day of the illness lie with the employer. How you manage this is up to you. In this context, the Calendar days, not working days, are decisive.
A Backdating the sick certificate is only permitted in exceptional cases. As a rule, however, the Physician to the day-exact ie obligates is. If a later date has been noted, you have been absent from work without excuse up to that point.
Is there an obligation to notify the employer of sick leave even after 6 weeks??
In order to be able to answer this question, it must basically be pointed out that in the the first six weeks after reporting sick to the employer a continued payment according to § 3 EntgFG takes place. At If the illness persists, the health insurance company pays sick pay. In most cases, the doctor will therefore only ie a payout slip from. But the presentation of a sick note to the employer may also be required in this case.
Can the employer also provide a sick note from the 1st week of sick leave?. day demand?
Often, employees are guided by the statutory provisions and the usual four-day period regarding a sick note to the employer. But the Employer can according to § 5 Abs. 1 EntgFG also require, that the certificate of incapacity for work already submitted on the first day of illness must be:
[…] The employer is entitled to demand the submission of the medical certificate earlier […]."
This earlier date can already in the work or in the collective agreement should be anchored. Furthermore, the employer or supervisor is entitled to unpaid time off due to his Direction right the possibility of requesting submission of the sick note even before the statutory period has expired.
Special case: What deadlines must be met if the child falls ill??
Notification of illness: If the child falls ill, the employer must also be informed of this in good time.
Young mothers and fathers usually have to stay at home when a Offspring falls ill. If this causes you to be absent as an employee, the employer should also be informed of this fact.
In such a situation, you must Submit certificate from pediatrician, when a sick note is given to the employer. However, this is not a "yellow slip", but rather a "sick bill" Proof that your child needs care has.
As a rule, the employer must short illness of maximum five days continue to pay. Otherwise, the following applies claim to an unpaid leave of absence have. Thereby you are entitled to ten days per child, maximum 20 days in the year to. Double for single parents these times.
Notification of illness to the employer: Template
In the following you will find a Notification of illness to the employer in a sample text. As already mentioned, you do not have to pay attention to certain formal aspects, but the following example can help you to find the right words.
Employer Department/Job title Name of contact person Address of employer
Sick leave
Dear Ms/Mr xyz,
unfortunately I am ill. Under the given circumstances I will see a doctor.
I will submit the certificate of incapacity for work as soon as possible after my visit to a doctor. Then you will also find out how long this absence will last.
Download here free of charge the sample for a sick note to the employer!
Please note that this is only a sample. Therefore, do not take this over unchanged.